If you're looking for a property management solution that simplifies your workflow, you're probably searching the internet for some options. Among them, Rentvine and TenantCloud are often two platforms that stand out from the rest. They each offer unique features so it’s easy to see why.
In this article, we'll break down how these two platforms compare and how they are designed to save you time and boost your organization. Whether you're managing one unit or an entire portfolio, Rentvine and TenantCloud offer flexible, affordable, and powerful tools that make it a game-changer for property managers. Let's dive in!
TenantCloud vs. Rentvine: A Quick Comparison
Feature | TenantCloud | Rentvine |
|---|---|---|
| Pricing | Starting at $15/month with multiple scalable plans.
| $2.50/unit/month + $199 minimum. Additional fees for screening and transactions. |
| Free trial | Yes | No |
| Rent Collection | ACH, credit, and debit payments; autopay option, late fees. | Echeck, credit, and debit payments. |
| Tenant Screening | Customizable 10 bundle options, including Income Insights, and rentability reports, no application needed. | Possible via TransUnion, income verification through Plaid only. Rentvine charges a non-refundable $10 fee per applicant, or 10% if the applicant fee is more than $100 + price for screening. |
| Listing Syndication | Syndicate to Rentler, Realtor, and Apartments.com for free with a single click, or market to 20+ most popular ILS for $30 a month. The feature is integrated into the software. | Users must have a set-up account on partner sites, and the number of listings is restricted by each platform. |
| Maintenance Requests | In-platform tracking and vendor communication. | Custom fields help track details, but onboarding may require API expertise to import historical data. |
| Lease Management | Built-in templates and landlord forms, e-signatures, and tenant lease tracking. | Custom fields are available but lack specific customizable lease templates and forms. Digital signing is available with the help of RentSign. |
| Financial Tracking | Full-featured accounting tools including tax filing, reporting, portfolio financials, and Bank Reconciliation. | Strong accounting with custom reports, tax filing, and portfolio financials. |
| Mobile App | Separate apps for landlords and tenants, available in app stores. | No mobile app yet. |
| Tenant Communication | In-app messaging and notifications. | Communication via email, API integration, or desktop. |
| API Integration | Limited built-in options but functional for most small-to-medium-scale landlords | Extensive API for tech-savvy users to customize and connect third-party tools. |
Rentvine Overview
Rentvine is a property management software designed for landlords and property managers who need robust tools to simplify their workflows. Known for its customizable features and straightforward pricing, Rentvine aims to streamline property management tasks, particularly for those managing a significant number of units.
Rentvine Pricing
Rentvine operates on a per-unit pricing model, offering all its features and support at $2.50 per unit per month. However, there is a minimum monthly charge of $199. While this pricing includes essential features, onboarding, and training, additional fees may apply for services like tenant screening and transaction processing.
Key Features
Rentvine offers several tools that cater to property managers with unique needs, particularly those who value customizability and detailed tracking. Here’s a closer look:
- Custom Fields and Reports
Rentvine allows users to create custom fields and reports tailored to their needs. From tracking furnace filter sizes to lockbox numbers or installation dates, the software provides flexibility that makes property management more detailed and organized. Users appreciate the usability of tags and filters, which streamline the overall experience and are especially helpful when forming groups of units or sorting them by owners.
- Accounting Tools
Rentvine’s accounting system is robust and dependable, though it is primarily designed for property-related expenses rather than general business costs. This makes it ideal for property managers focused on tracking rent payments, security deposits, and maintenance costs.
- API Integration Options
For tech-savvy users or those with development resources, Rentvine provides a comprehensive API. While this feature offers advanced customization, its complexity may pose challenges for those unfamiliar with programming. Fortunately, Rentvine provides a demo account where users can test API integrations using sample data.
- Support and Communication
Rentvine offers reliable customer support, primarily via email, with recent additions like text and chat support. However, it lacks a dedicated mobile app, which can make access less convenient for tenants and vendors.
Rentvine Summary
Rentvine is a powerful tool designed for managing large portfolios, making it ideal for property managers with 100+ properties. The software shines with features tailored for property maintenance, owner and tenant communication, and robust accounting capabilities. One of its standout advantages is the extensive API integration, which allows users to connect nearly any tool they need, creating a seamless and centralized management system.
That said, Rentvine does have some considerations to keep in mind:
- Tech-Savvy Required: The platform isn't the most intuitive and has a steep learning curve. Users with limited technical experience may find it challenging to navigate and set up effectively.
- Limited Marketing Features: Rentvine doesn’t offer strong advertising or marketing tools, which could be a drawback for landlords looking to attract tenants quickly.
- Lack of Customizable Forms: The absence of specific forms, such as customizable lease templates, may limit its functionality for some landlords.
- Time-Consuming Setup: Setting up portfolios and personalizing features can take considerable time, which might be a hurdle for those looking for faster onboarding.
In summary, Rentvine is built for experienced property managers handling large-scale operations, especially those comfortable with technology. For those looking for a simpler, more beginner-friendly platform or robust marketing tools, other solutions may be a better fit.
TenantCloud vs. Rentvine: Comparing Features
Tenant Screening
Rentvine
Rentvine’s screening process runs via TransUnion, with income verification through Plaid. The platform charges a non-refundable $10 fee per applicant (the fee paid by the applicant or landlord), or 10% of the applicant fee if it exceeds $100, plus additional costs for screening services. While Rentvine does offer screening, it's a bit more basic and requires landlords to set up an applicant manually for screening. Notably, Rentvine does not include as many customizable or bundled screening packages. This process may work for simpler needs but doesn’t quite measure up for more advanced or flexible requirements.
TenantCloud
We’ve partnered with TransUnion and TazWorks to offer comprehensive screening packages with up to 10 bundled options, including powerful tools like Income Insights, Rentability Reports, and more. Not only is TenantCloud’s screening more thorough, but it’s also super flexible. You can request a screening report instantly with just one click, even without having a tenant application in hand. It’s a choice for landlords who need a fast, detailed, and easy-to-use screening solution that can be accessed right when it’s needed - no hassle, no wait.
Listings and Advertisements
Rentvine
With Rentvine, once the listing goes live on the user’s website, it can be included in chosen partner ILS sites. The list of partners includes Zillow, Zumper, Apartments.com, Rent.com, and Rentalsource.com. Although Rentvine allows syndication of listings through their dashboard, users must have a set-up account on partner sites, and the number of listings is restricted by each platform.
- 5 free listings on Zumper
- 10 free listings on Apartments.com.
Users need a paid account to syndicate listings on Zillow and Rent.com. Rentvine syndicates listings to ILS sites, but you need to manually update those each time.
While users can integrate their listings to showing providers such as Tenant Turner, ShowMojo, and Rently, they need to contact support teams manually and update third parties about listing statuses.
TenantCloud
With TenantCloud, listing your rentals is super easy. All plans include one-click syndication to Rentler, Realtor, and Apartments.com at no extra cost. Plus, for just $30, you can get your properties on over 20 more popular platforms like Rent.com, Redfin, Rentals.com, Oodle, Apartment Guide, and more. No manual updates needed—TenantCloud handles everything from one central hub, saving you time and hassle.
You can find tips for attracting residents in our article: How to write a rental listing description.
Reports and Forms
Rentvine
Rentvine offers a wide range of accounting features, with detailed options for tracking income and expenses, paying owners, managing bills, and completing bank reconciliations. It also supports advanced tools like tax reporting and financial integrations, such as QuickBooks export. These features are designed to streamline property management workflows and offer comprehensive accounting functionality.
However, when it comes to forms, Rentvine doesn’t quite measure up. While users can customize some fields, the platform lacks the range of built-in landlord forms and templates that are critical for smooth operations. Rentvine is a great choice for users who prioritize financials but may find it lacking in the forms department.
TenantCloud
TenantCloud offers a comprehensive suite of landlord documents starting with the Growth plan. These include state-specific forms, tax-related forms, addendums, security deposit receipts, and property management agreements. Users can create and download custom documents directly from their dashboard or use eSignatures for online signing. Additionally, starting with the Starter plan, TenantCloud provides essential reports, including 1099-NEC and 1099-MISC forms. With the Pro plan, users gain access to the Reconciliation feature for enhanced financial management.
TenantCloud: The Best Property Management Software
With TenantCloud, there’s no per-unit charge—our pricing is simple and transparent. In fact, our most expensive annual plan costs less than Rentvine’s monthly subscription. TenantCloud offers an all-in-one software solution, so you don’t need to waste time hunting for APIs to perform basic tasks. We provide everything you need for property management, from financial tracking to tenant communication, without the need for third-party integrations. Plus, all features come with a user-friendly interface, saving you time and effort.
Try a free 14-day trial of TenantCloud today!
*The information in this article is based on publicly available sources, including brand websites, online forums, and third-party review sites. While we strive for accuracy, details may change over time.
